Creating a Class
The guiding vision of CCAC is one of a dynamic and collaborative civic hub – a bustling hive of artistic activity and personal expression where people of all ages and backgrounds from all over Greater Cincinnati will come and go from morning until evening.
As a part of that mission, Clifton Cultural Arts Center (CCAC) has created a unique opportunity for individual community members, arts organizations, and other groups to offer classes here at CCAC.
We currently host classes from Miss Nancy’s Musikgarten, MamLuft&Co. Modern Dance, Art Academy of Cincinnati, and a variety of independent artists and educators. Class providers can
choose to develop classes in one of two ways: as a pro-bono volunteer or as a tenant (renter). Our structure is unique in that it puts the creative control directly in the hands of our community
educators. This enables CCAC to collaborate with all of our regional community experts to provide our constituents with the widest array of offerings possible.
Pro-Bono/Volunteer Taught Classes
CCAC is so grateful for our pro-bono class providers! Pro-bono providers generously volunteer their time and expertise to teach classes. Potential pro-bono providers meet with CCAC to discuss their class vision and determine whether or not the course is a good fit for CCAC. Providers then submit a more detailed class description and bio and work with CCAC staff to determine the day, time, and class fee.
Once their course is approved, the class structure and curriculum is up to the educator. Pro-bono class providers collect the student fees/donations during class and generously deliver them to the CCAC office. Offering a pro-bono class is a great way to gain teaching experience, share something you love, and support CCAC’s ongoing operations.
Renter/Tenant Taught Classes
Class providers can also offer classes at CCAC for profit by renting a classroom or gallery space at an hourly rate. CCAC staff meets with new class providers to discuss their class vision, learn about their experience, and answer any questions they may have. If the course fits within CCAC’s mission and structure, then CCAC will work with the provider to determine an appropriate space, rental rate, day, and time for the class and will request a more detailed class description and bio.
Rental rates are set to cover the cost of operating the space and are designed to be as affordable as possible. Class providers are responsible for determining class fees and the collection process; CCAC does not collect or handle student fees. Most classes meet weekly for 1 hour, but educators will determine what length of time makes the most sense for their course. CCAC offers four quarters of classes per year, each lasting ten weeks. Class providers are welcome to design their courses to last anywhere from three to ten weeks.
Sample Cost Structure
|Fee Per Student||Number of
|Total Revenue From
Student Fees Per Quarter
|$100 (1hr, 10 Week Class)||8||$800|
|$120 (4 hrs, 3 Week Class)||15||$1800|
|Rental Rate*||Number of Hours
|Total Revenue From
Student Fees = $800
|Total Rent Per
Quarter = $300
minus Rent = $500
|$500/10 weeks =
$50/hr for Instructors.
|Total Revenue From
Student Fees = $1800
|Total Rent Per
Quarter = $720
minus Rent = $1080
|$1080/3 weeks =
$90/hr for Instructors.
*Rental rates subject to change.
CCAC is able to offer support for classes in the following ways:
- Listing comprehensive class information on our website
- Printing and distributing quarterly class brochures throughout Uptown neighborhoods
- Featuring new classes at least once through our social media outlets
- Sending out e-mail updates to our more than 2,700 person e-mail list promoting the beginning of each quarter.
- Providing bulletin board and table space for educators to display flyers promoting their courses
- Hosting an all-class recital after the Fall and Spring Quarters in the CCAC Auditorium
CCAC is not able to advertise classes individually except through social media outlets. All of our materials include the full list of classes. In our experience, we’ve found that the most successful classes are also self-promoted by the class provider, and you’re encouraged to advertise your classes in any way you like. Networking and connecting with interested groups is the best way to make your class stand out and to promote registration. If you’d like additional consultation, please contact the Programs and Communication Manager at firstname.lastname@example.org for promotional strategies and a list of community calendars that are free to post to.
Class Policies & Procedures
Class Providers are required to submit a completed class description form, contact information form, and completed rental agreement (contract not applicable for pro-bono providers).
Sign In / Sign Out Policy
- All visitors to CCAC are required to sign in and out, including class providers and students. The sign in sheet is located on the front counter of the main office. Please be sure your students are signing in before class and out after class!
- Class Providers are required to keep their entry in the class records binder current.
- If the entry is not completed by the end of the month, CCAC will invoice tenant providers for all regularly scheduled classes.
Class Cancellation – Full Quarter
CCAC allows new class providers the opportunity to offer 2 classes without the risk of incurring a cancellation fee:
- Cancelling within the first 2 weeks of the quarter will result in regular rent per class charged.
- Cancelling after the first two weeks of class will result in a charge of 1.5x the rental fee per class.
It is up to the class providers to communicate with CCAC about whether or not they will run the class.
Class cancellation – Individual Sessions
Once the quarter has started, should class providers need to cancel or reschedule their individual class sessions due to weather or personal circumstance they are required to notify both their students and CCAC.
- CCAC will issues monthly invoices to tenant class providers.
- With their signed contract, class providers are required to provide CCAC with a valid credit card number, with an expiration date equal to three months after the end of each quarter. Should an invoice go unpaid for 90 days, CCAC will charge the credit card for the total rent due, plus a 1.5% / month late fee.
- When the Cincinnati Public Schools district closes school due to hazardous road conditions, CCAC will cancel all daytime classes (held between 9am – 4pm). CCAC will decide by 12pm that day if the building will be open for evening classes (held 4pm – 9pm).
- CCAC’s Programs Manager will e-mail all class providers when CCAC is closed. CCAC will also update their website, voicemail, and social media platforms with this information.
- CCAC will not close due to wind chill.
- CCAC will decide by 8am if the building will be open for Saturday classes. CCAC’s Programs Manager will e-mail all class providers when CCAC is closed. CCAC will also update their website, voicemail, and social media platforms with this information.
- It is the responsibility of class providers to alert their students of class cancellations due to weather.
CCAC Scholarship Program
CCAC offers class scholarships (up to $100) for students who are unable to afford course tuition. Refer your students to the CCAC website or contact the main office at (513) 497-2860 or email@example.com for more information.